Job Vacancy

Food And Beverage Coordinator

Job ID
1174130
Job Posted On
23 October 2019
Job Industry
Hotel - Travel - Tourism - Airlines
Job Category
HOTELS & RECREATION
Job Location
Abu Dhabi, United Arab Emirates
Career Level
Executive Level - 2 To 8 Yrs Of Experience
Desired Candidate's Job Profile (Job Requirements)
Scope of Work:
To provide high level administrative support to F&B ,Preparation & Stewrading by preparing reports,handling information requests, and performing related functions.
Job Responsibilities:
Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
Open, sort, and distribute incoming correspondence, including faxes and email.
 
File and retrieve corporate documents, records, and reports.
Prepare responses to correspondence containing routine inquiries.
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
Prepare agendas and make arrangements for department meetings.
Conduct research, compile data, and prepare papers for consideration and presentation
Compile, transcribe, and distribute minutes of meetings.
Attend meetings in order to record minutes.
Meet with individuals, special interest groups and others on behalf of department head.
Manage and maintain department head schedules.
Updates and prepares payroll in coordination with F&B, Preparation and Stewarding.
Coordinates and arranges meetings, prepare agendas, reserves and prepare facilities.
Type’s correspondences, memos, letters, and other documentation as required.
Liaises and responds (where appropriate) to emails and correspondence.
Filter general information, queries, phone calls and invitations to the department head by redirecting or taking forward such contact as appropriate.
Demonstrate the 12-Service Excellence Basics.
Raises FBM Requisition / Casual payment.
Print out F&B Menus and brochures for all required events.
  • Ac
Act as Personal Assistant to the EAM/ F&B Director & Executive Chef
  • Pr
Provide updates on company policies & procedures (SOP’s)
Assist in preparation of budgets & forecast and coordinate with the finance department for the budgeting requirements.
Handle all incoming and outgoing food & beverage correspondence including guest’s feedback promptly and accurately.
  • Dev
Develop training plans and liaise for training sessions with the DF&B and/or EAM for F&B Department employees.
  • \
Any other duties or project assigned by the F&B Management Team from both Service & Culinary Segment
HR Responsibilities :
Regularly provides feedback to F&B Service, Production and Stewarding Management on colleague performance through personal observation.
Assists F&B Management to stablish comprehensive training programs for the Department.
Evaluates departmental training sessions.
Attends all hotel trainings as required.
Adheres to all HR and hotel policies and procedures.
Personally conducts training for all F&B colleagues as required.
  • PP
Provides performance evaluation regarding colleague probation periods, annual performance reviews, promotion and transfer consideration salary reviews.
Financial Responsibilities:
To meet the marketing plan as per the approved budget.
To keep the F&B cost under control and within budget.
Actively participate in energy saving and recycling initiatives, and ensures all F&B Team continually follow the same.
General Responsibilities:
Attends departmental meetings and daily briefings as required.
Ensures that the appropriate standards of conduct, dress, hygiene,uniform and appearance are maintained at all times.
Strictly adheres to the company’s policy on Confidentiality and Ethics.
Actively participate in all EHSMS requirements.
To carry out any additional tasks and projects as requested by the Director of F&B/ EAM-F&B. Job Requirements Competencies & Skills
Essential
Ethics/Integrity
Decision Making
Dependability
Impact & Influence

Desirable/Preferable
Ethics/Integrity
Decision Making
Dependability
Impact & Influence

Personality Traits
Essential
Confident
Self Motivated
Outgoing & friendly

Desirable/Preferable
Ambitious
Sense of Humour
Energetic

Knowledge & Language
Essential
Good Working Knowledge of Office Management Systems and Procedures
Good Working Knowledge of Time Management Techniques
Intermediate Spoken and Written English

Desirable/Preferable
Good Working Knowledge of Hotel Classification Requirements
Good Working Knowledge of F&B Administrative related functions.

Education
Essential
High School Graduate

Desirable/Preferable
Certificate/Diploma in Office Management/Administration/Secretarial Skills
Computer Based Certifications

Experience
Essential
Minimum of 1-Year experience in a similar administrative capacity

Desirable/Preferable
Minimum of 1-Year experience in a similar administrative capacity within 5 star hotels
Previous experience working within hotels in the UAE  
 
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