Job Vacancy

Receptionist Cum Purchase Assistant

Job ID
1175164
Job Posted On
14 November 2019
Job Industry
General Trading
Job Category
PURCHASE, PROCUREMENT
Job Location
Dubai, United Arab Emirates
Career Level
Executive Level - 2 To 8 Yrs Of Experience
Desired Candidate's Job Profile (Job Requirements)
We are looking for Receptionist Cum Purchase Assistant for our company, Candidates must be having at least 2 years of experience in the same capacities with proven track records. 48 hours/week and at least graduation is required Visa will be provided by the company. Salary 3000 to 4000 depending upon the profile of candidate along with other UAE Labor benefits.    Responsibilities:  
  • Greet and welcome guests as soon as they arrive at the office
  • Direct visitors to the appropriate person and office
  • Arrange travel and accommodations, and prepare vouchers
  • Keep updated records of office expenses and costs
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
  • Stays familiar with the companys needs
  • Makes supply orders
  • Answer, screen and forward incoming phone calls
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Provide basic and accurate information in-person and via phone/email
  • Receive, sort and distribute daily mail/deliveries
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
  • Order front office supplies and keep inventory of stock
  • Update calendars and schedule meetings
  • Coordinates with people in different company locations to see if a better price is available somewhere else or if suppliers in a certain area are not living up to expectations
  • Double-checks the work of purchasing agents
  • Communicates with executives and gains approval for purchasing contracts with new vendors or on new supplies
  • Continuously comparison shops and negotiates to make sure the company gets the best possible prices on needed supplies
  • Oversees supply chain management
  • Communicates with suppliers and to make sure supplies get where they need to be when they need to be, even when a deadline is tight
  • Maintains a network of professional contacts in order to discover new opportunities for good deals on orders
  • Forecasts demand for certain products and makes orders accordingly
  • Checks inventory, tracks how inventory is used, and adjusts purchasing habits in accord with apparent trends
  • Processes payments and invoices
  • Keeps a well-organised collection of contracts for easy reference when needed
  • Attends meetings to stay up to date on the companys objectives
  • Attends conferences to meet potential new suppliers and glean insight from other professionals in the purchasing field
  Requirements:  
  • Proven work experience as a Receptionist and Purchase/Procurement
  • Proficiency in Microsoft Office Suite
  • Hands-on experience with office equipment (e.g. fax machines and printers)
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Customer service attitude
 
 
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